Managing users' access to a restricted workspace

Manage users' access to a restricted workspace through workspace management and/or user management

Account admins can control users' access to a restricted workspace through workspace settings and/or user management.

Good to know:

• Account admins will have access to all workspaces (including restricted)
• You can select one or multiple users at a time to grant access using the multiple user selector
• Only viewers' access to restricted workspaces can be changed through user management. To change collaborator access to restricted workspaces, please use workspace settings.
• When access is removed from a user that is collaborator or admin, the transfer ownership flow is triggered

Bulk adding users to a restricted workspace through user management

1. Hover over the settings icon in the upper-right corner
2. Click Users Management
3. Select the users that you want to give access to a restricted workspace. You can use filters to select groups of users that you want to give access. Please note: You cannot change collaborators' access to workspaces through user management; only viewers.
4. Click Edit X Users
5. Set the workspace(s) you want these users to have access to using the Assign to restricted workspaces dropdown. Please note: Assigning users to workspace(s) this way will remove users' access to any other restricted workspaces that they had access to.
6. Click Save Changes

Removing and adding a user individually to a restricted workspace through user management

1. Hover over the settings icon in the upper-right corner
2. Click Users Management
3. Select the user(s) whose access you want to change 
4. Edit their access using the Assign to restricted workspace field
5. Click Save Changes

Adding user(s) to a restricted workspace through workspace settings

1. Hover over the settings icon in the upper-right corner of your screen
2. Click Settings
3. Select Workspaces
4. Click on the name of the workspace you want to change access to
5. Click Restrictions
6. Click on the Add users field
7. Select the user(s) that you want to add to the workspace using the drop-down menu
8. Click Add

Removing a user from a restricted workspace through workspace settings

1. Hover over the settings icon in the upper-right corner of your screen
2. Click Settings
3. Select Workspaces
4. Click on the name of the workspace you want to change access to
5. Click Restrictions
6. Click on the delete icon next to that user's name. If they are collaborators, select another owner to transfer their content to using the drop-down and select Apply changes